Siemens HiPath OpenOffice ME User's Guide

Communication for the open mindedSiemens Enterprise Communicationswww.siemens.com/openDocumentationOpenScape Office, myPortalfor HiPath OpenOffice ME

Introduction A31003-P1000-U102-7-7619, 02/200910 OpenScape Office, myPortal, User GuideUser Interface Elements• Workspace (4): The information and act

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/2009100 OpenScape Office, myPortal, User GuideNotification Service for Messages• If you want to ac

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 101Voice Messages and FaxPhone Menu of the Voicemail Box10.6.3 How to Enable

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/2009102 OpenScape Office, myPortal, User GuidePhone Menu of the Voicemail BoxRelated Topics• Voice

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 103Configuration11 ConfigurationYou can configure myPortal to suit your requi

Configuration A31003-P1000-U102-7-7619, 02/2009104 OpenScape Office, myPortal, User GuideHow to Edit your own Name11.1 How to Edit your own NameStep

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 105ConfigurationHow to Provide your own Picture4. Click Save. Related Topics•

Configuration A31003-P1000-U102-7-7619, 02/2009106 OpenScape Office, myPortal, User GuideProgramming the Function Keys of the TelephoneThis applies to

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 107ConfigurationHow to Change the Password9. If you have programmed a function

Configuration A31003-P1000-U102-7-7619, 02/2009108 OpenScape Office, myPortal, User GuideHow to Enable or Disable an Automatic Logon11.8 How to Enabl

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 109ConfigurationHow to Change the Server Address4. Click Save. Next steps: Clo

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 11Installing and Starting myPortalPrerequisites for myPortal2 Installing and

Configuration A31003-P1000-U102-7-7619, 02/2009110 OpenScape Office, myPortal, User GuideTroubleshooting11.12.1 How to Perform Automatic UpdatesPrere

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 111ConfigurationTroubleshooting11.13.2 Problem Resolution: The Nokia Applicat

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 112AAbsence 43automatic creation of Outlook appointments 43Ad-hoc Conference

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 113Indexsend 98Fax number 93First Steps 14folderFax messages 94Journal 32

IndexA31003-P1000-U102-7-7619, 02/2009114 OpenScape Office, myPortal, User Guiderule-based call forwarding 52SScheduled Conference 69scheduled confe

Installing and Starting myPortal A31003-P1000-U102-7-7619, 02/200912 OpenScape Office, myPortal, User GuideHow to Install myPortalConferencing is only

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 13Installing and Starting myPortalHow to Uninstall myPortal4. If you want to u

First Steps A31003-P1000-U102-7-7619, 02/200914 OpenScape Office, myPortal, User Guide3 First StepsThe First Steps describes the recommended actions

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 15First StepsHow to Change your PasswordCreate your Favorites listYour Favorit

First Steps A31003-P1000-U102-7-7619, 02/200916 OpenScape Office, myPortal, User GuideHow to Select the Language of the User Interface5. Enter your ne

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 17First StepsHow to Record your Personal GreetingStep by Step: 1. Click Setup.

First Steps A31003-P1000-U102-7-7619, 02/200918 OpenScape Office, myPortal, User GuideHow to Specify an E-Mail Address9. If you want to listen to the

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 19First StepsHow to Enable the Import of Outlook Contacts at Startup3.8 How t

Siemens Enterprise Communicationswww.siemens.com/openCommunication for the open mindedCopyright ©Siemens Enterprise Communications GmbH & Co. KG 2

Making Calls A31003-P1000-U102-7-7619, 02/200920 OpenScape Office, myPortal, User GuideCall Number Formats4 Making CallsYou can use myPortal for simp

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 21Making CallsCall Functions4.2 Call FunctionsYou can control call functions

Making Calls A31003-P1000-U102-7-7619, 02/200922 OpenScape Office, myPortal, User GuideCall Functions4.2.3 How to Dial a NumberStep by Step: 1. Selec

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 23Making CallsDirectories• Click in the context menu of the relevant subscribe

Making Calls A31003-P1000-U102-7-7619, 02/200924 OpenScape Office, myPortal, User GuideDirectoriesContact DetailsDepending on the directory involved,

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 25Making CallsDirectoriesZooming in on an EntryYou can zoom in on a specific e

Making Calls A31003-P1000-U102-7-7619, 02/200926 OpenScape Office, myPortal, User GuideDirectories6. To abort an ongoing search, click Stop. 7. To del

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 27Making CallsDirectories4.3.4 How to Add a Personal ContactPrerequisites: •

Making Calls A31003-P1000-U102-7-7619, 02/200928 OpenScape Office, myPortal, User GuideFavorites List• Click on the relevant personal contact. • Mark

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 29Making CallsFavorites ListWhen an internal subscriber is absent, you can det

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 31 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Making Calls A31003-P1000-U102-7-7619, 02/200930 OpenScape Office, myPortal, User GuideFavorites List4.4.2 How to Rename a Group in the Favorites Lis

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 31Making CallsFavorites List3. Drag the desired contact to the group name in t

Making Calls A31003-P1000-U102-7-7619, 02/200932 OpenScape Office, myPortal, User GuideJournal4.5 JournalThe Journal is the list of all your inbound

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 33Making CallsJournalGroupingThe calls in all folders are grouped by the same

Making Calls A31003-P1000-U102-7-7619, 02/200934 OpenScape Office, myPortal, User GuideJournal4. Double-click on the triangle on the left of the relev

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 35Screen Pops5 Screen PopsScreen Pops (also called pop-up windows) offer you

Screen Pops A31003-P1000-U102-7-7619, 02/200936 OpenScape Office, myPortal, User GuideHow to Enable or Disable Screen Pops on Inbound CallsScreen Pops

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 37Screen PopsHow to Enable or Disable the Opening of Personal Contacts on Inbo

Screen Pops A31003-P1000-U102-7-7619, 02/200938 OpenScape Office, myPortal, User GuideHow to Enable Screen Pops for New Voicemails and Fax Messages• I

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 39Functions During a CallHow to Configure the Transfer Method6 Functions Duri

Contents A31003-P1000-U102-7-7619, 02/20094 OpenScape Office, myPortal, User Guide4.5.2 How to Sort the Journal . . . . . . . . . . . . . . . . . . .

Functions During a Call A31003-P1000-U102-7-7619, 02/200940 OpenScape Office, myPortal, User GuideHow to Transfer a Call• If you want to use a blind (

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 41Functions During a CallHow to End a CallStep by Step: 1. Click on Record in

Controlling Availability A31003-P1000-U102-7-7619, 02/200942 OpenScape Office, myPortal, User GuideHow to Forward a Call to your Voicemail Box7 Contr

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 43Controlling AvailabilityPresence status7.2 Presence statusThe Presence stat

Controlling Availability A31003-P1000-U102-7-7619, 02/200944 OpenScape Office, myPortal, User GuidePresence statusCallMe is shown in the Favorites lis

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 45Controlling AvailabilityPresence status• Meeting•Sick• Pause• Out of the Off

Controlling Availability A31003-P1000-U102-7-7619, 02/200946 OpenScape Office, myPortal, User GuidePresence statusScreen Pops on Changing the Presence

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 47Controlling AvailabilityPresence status3. Click OK. Related Topics• Presence

Controlling Availability A31003-P1000-U102-7-7619, 02/200948 OpenScape Office, myPortal, User GuidePresence status3. Select one of the following optio

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 49Controlling AvailabilityPresence status7.2.6 How to Enable or Disable the A

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 5Contents8.2.3 How to Determine the Dial-in Number for a Scheduled or Permane

Controlling Availability A31003-P1000-U102-7-7619, 02/200950 OpenScape Office, myPortal, User GuideCallMe service7.2.8 How to Enable or Disable Scree

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 51Controlling AvailabilityStatus-based Call ForwardingActivationYou can activa

Controlling Availability A31003-P1000-U102-7-7619, 02/200952 OpenScape Office, myPortal, User GuideRule-Based Call ForwardingYou can configure status-

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 53Controlling AvailabilityRule-Based Call ForwardingWhen an inbound call is re

Controlling Availability A31003-P1000-U102-7-7619, 02/200954 OpenScape Office, myPortal, User GuideRule-Based Call Forwarding• If you do not want the

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 55Controlling AvailabilityRule-Based Call Forwarding5. If you want to change t

Controlling Availability A31003-P1000-U102-7-7619, 02/200956 OpenScape Office, myPortal, User GuideRule-Based Call Forwarding7.5.3 How to Copy a Call

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 57Controlling AvailabilityPersonal AutoAttendant4. Click on Yes, followed by S

Controlling Availability A31003-P1000-U102-7-7619, 02/200958 OpenScape Office, myPortal, User GuidePersonal AutoAttendantAnnouncementsWhen this profil

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 59Controlling AvailabilityPersonal AutoAttendantExample: dynamic announcements

Contents A31003-P1000-U102-7-7619, 02/20096 OpenScape Office, myPortal, User Guide11 Configuration . . . . . . . . . . . . . . . . . . . . . . . . .

Controlling Availability A31003-P1000-U102-7-7619, 02/200960 OpenScape Office, myPortal, User GuidePersonal AutoAttendant7.6.1 How to Edit a Profile

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 61Conferencing (only HiPath OpenOffice ME)8 Conferencing (only HiPath OpenOff

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200962 OpenScape Office, myPortal, User GuideEvery arrow between the communicati

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 63Conferencing (only HiPath OpenOffice ME)• Disconnect or reconnect conference

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200964 OpenScape Office, myPortal, User GuideAd-hoc conference8.1 Ad-hoc confer

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 65Conferencing (only HiPath OpenOffice ME)Ad-hoc conference4. Click in the AdH

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200966 OpenScape Office, myPortal, User GuideAd-hoc conference• From a directory

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 67Conferencing (only HiPath OpenOffice ME)Ad-hoc conference8.1.5 How to Recon

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200968 OpenScape Office, myPortal, User GuideAd-hoc conference5. Click Save. Rel

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 69Conferencing (only HiPath OpenOffice ME)Scheduled Conference8.2 Scheduled C

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 7IntroductionmyPortal1 IntroductionThis document is intended for the users of

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200970 OpenScape Office, myPortal, User GuideScheduled Conferencesystem announce

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 71Conferencing (only HiPath OpenOffice ME)Scheduled ConferenceEnding the Confe

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200972 OpenScape Office, myPortal, User GuideScheduled Conference9. Select the d

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 73Conferencing (only HiPath OpenOffice ME)Scheduled Conference8.2.3 How to De

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200974 OpenScape Office, myPortal, User GuideScheduled Conference9. Click Close.

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 75Conferencing (only HiPath OpenOffice ME)Permanent Conference4. Click on a co

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200976 OpenScape Office, myPortal, User GuidePermanent ConferenceThe conference

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 77Conferencing (only HiPath OpenOffice ME)Permanent Conference8.3.1 How to Co

Conferencing (only HiPath OpenOffice ME) A31003-P1000-U102-7-7619, 02/200978 OpenScape Office, myPortal, User GuidePermanent Conference6. If you want

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 79Instant MessagingHow to Send an Instant Message9 Instant MessagingInstant M

Introduction A31003-P1000-U102-7-7619, 02/20098 OpenScape Office, myPortal, User GuideDisplay ConventionsRelated Topics• Introduction• Display Convent

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200980 OpenScape Office, myPortal, User GuideVoicemail10 Voice Messages and FaxThe unified messag

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 81Voice Messages and FaxVoicemailAnnouncementsYou can record or import the fol

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200982 OpenScape Office, myPortal, User GuideVoicemailExample: Announcement of your Presence statu

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 83Voice Messages and FaxVoicemailBypassing the Password PromptIf you call the

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200984 OpenScape Office, myPortal, User GuideVoicemail4. Click on Close, followed by OK. Related T

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 85Voice Messages and FaxVoicemail11. Click on Close, followed by Save. Related

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200986 OpenScape Office, myPortal, User GuideVoicemail4. Click Save. Related Topics• Voicemail• Pr

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 87Voice Messages and FaxVoicemail10.1.7 How to Grant or Deny the Attendant Pe

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200988 OpenScape Office, myPortal, User GuideManaging Voicemail10.1.9 How to Select the Language

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 89Voice Messages and FaxManaging Voicemail•Group, if available• Call number, i

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 9IntroductionUser Interface Elements1.4 User Interface ElementsThe user inter

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200990 OpenScape Office, myPortal, User GuideManaging VoicemailYou can save a voice messages as a

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 91Voice Messages and FaxManaging Voicemail5. Click on the Play button in the s

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200992 OpenScape Office, myPortal, User GuideManaging Voicemail10.2.6 How to Save a Voice Message

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 93Voice Messages and FaxFax Boxa) Click on the Deleted folder. b) Select the d

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200994 OpenScape Office, myPortal, User GuideManaging Fax Messages4. Click on Close, followed by O

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 95Voice Messages and FaxManaging Fax MessagesSaving a Fax Message as a FileYou

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200996 OpenScape Office, myPortal, User GuideManaging Fax Messages4. Click in the context menu on

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 97Voice Messages and FaxManaging Fax Messages5. Select a folder in the Save wi

Voice Messages and Fax A31003-P1000-U102-7-7619, 02/200998 OpenScape Office, myPortal, User GuideSending Fax Messages4. If you want to reverse the sor

A31003-P1000-U102-7-7619, 02/2009OpenScape Office, myPortal, User Guide 99Voice Messages and FaxNotification Service for Messages10.6 Notification Se