Siemens OptiPoint 410 User Manual

HiPath 4000optiPoint 410 economyoptiPoint 410 standardOperating Instructions

Step by StepBasic Usage Instructions10How to activate functions... directlyCertain functions can be selected directly in the idle state, for example:&

Step by stepAdvice for users100Dealing with error messages on the displayPossible cause:Maximum input time exceeded.Handset not replaced.Possible resp

Advice for users101Step by stepor Possible cause:a) Attempt to use a barred function.b) PIN entered incorrectly.Possible response:a) Contact the serv

102IndexIndexAAdd-on conference ... 81Angle of display ... 30Answering calls .

103IndexNNumber label ... 98Number suppression ... 71OOpen listening ...

Important functions at a glanceImportant functions at a glanceMaking a call:Either: n + pOr: p + when the other party answers n or speakerphone (not a

Important functions at a glanceSetting up a conference call:First call + > : + p + :+ > : + p. Saving/activating variable call forwarding:&g

Maximum Service Menu functions availableMaximum Service Menu functions availablePress the "program/service" key. Use < > and : in orde

© Siemens AG 2004Information and Communication NetworksHofmannstr. 51 • D-81359 MunichRef. No.: A31003-H8400-B412-1-7619The information provided in th

Basic Usage Instructions11Step by StepWhich functions can be used?Basic and enhanced functionsYou can use all of the communication platform’s basic an

Step by StepBasic Usage Instructions12Optional main menuYour system administrator can provide a customized key to give you access to a main menu. On t

Making Calls – Basic Functions13Step by StepMaking Calls – Basic FunctionsAnswering callsAnswering a call with the handsetThe telephone rings. The cal

Step by StepMaking Calls – Basic Functions14Switching to speakerphonePrecondition: You are making a call with the handset. and t Press the speaker key

Making Calls – Basic Functions15Step by StepDialing with the handset on-hookp Internal: Enter the number.External: Enter the access code and the numbe

Step by StepMaking Calls – Basic Functions16Last number redialIf your telephone is configured for this type of redialing, each number dialed is saved

Making Calls – Basic Functions17Step by StepTransferring a callIf the person you are conversing with wishes to be transferred to one of your colleague

Step by StepMaking Calls – Basic Functions18Call ForwardingUsing call forwardingYou can program two types of call forwarding:• Station fixed forwardin

Making Calls – Basic Functions19Step by StepStation fixed forwardingIf you have programmed a forwarding destination for station fixed forwarding, you

2About these Operating InstructionsThese Operating Instructions describe the use of the optiPoint 410 in conjunction with the HiPath 4000 Communicatio

Step by StepMaking Calls – Basic Functions20If station variable forwarding was previously pro-grammed and activated, it is deactivated and the for-war

Making Calls – Basic Functions21Step by StepStation variable forwardingWith station variable forwarding you can choose be-tween 6 different types of c

Step by StepMaking Calls – Basic Functions22: To select the next station variable forwarding type.Output on first line display.Output on second line d

Making Calls – Basic Functions23Step by StepActivating station variable forwardingStation variable forwarding is automatically activated when the forw

Step by StepMaking Calls – Basic Functions24Deactivating station variable forwarding in the idle menuYou can also deactivate the following station var

Making Calls – Basic Functions25Step by StepRejecting a callback requestThe telephone rings. The Cancel Callback message in-forms you that this is a c

Step by StepMaking Calls – Basic Functions26Saving Repertory Dialing Numbers on a KeyStore/process on destination dial numberThere are many use exampl

Making Calls – Basic Functions27Step by StepSelect, confirm and enter the sequence again.Quit function without changeSelect and confirm. The function

Step by StepMaking Calls – Basic Functions28Dialing with repertory keysPrecondition: You have saved a number on a repertory dialing key Æ page 26.Pres

Making Calls – Basic Functions29Step by StepTelephone settingsAdjusting the ringer volumeu or v Press one of the keys when the telephone is idle. : Co

Contents3Basic Usage Instructions . . . . . . . . . . . . . . . . . . . . . . 8The optiPoint 410 economy/standard control panel . . . . . . . . . .

Step by StepMaking Calls – Basic Functions30Adapting the speakerphone function to the acoustics of your roomTo improve the clarity of voice transmissi

Making Calls – Basic Functions31Step by StepSelecting the language for user prompts (displays)Your HiPath 4000 system can be configured for up to five

Step by StepMaking Calls – Convenience Functions32Making Calls – Convenience FunctionsAnswering CallsGroup call and pickupIf a member of a pickup grou

Making Calls – Convenience Functions33Step by StepHaving the number of the called station displayedIf the number of the station for which you (as a me

Step by StepMaking Calls – Convenience Functions34Activating/deactivating stop voice callingYou can prevent other persons from making direct calls to

Making Calls – Convenience Functions35Step by StepThe first call in the call log is displayed:UserDate and time of the entry and reason for the entry.

Step by StepMaking Calls – Convenience Functions36The other party answers:n Lift the handset.or With the handset on-hook: speakerphone (not available

Making Calls – Convenience Functions37Step by StepTerminating mailbox retrieval:Press the key. The lamp goes out.Entries remain in the mailbox until y

Step by StepMaking Calls – Convenience Functions38During a CallUsing the call waiting functionWhen you are expecting an important call, you should act

Making Calls – Convenience Functions39Step by StepUsing the switchover buttonThe switchover button that must be configured by your system administrato

Contents4Telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Adjusting the ringer volume. . . . . .

Step by StepMaking Calls – Convenience Functions40Re-indicationDuring an internal or external waiting call or consulta-tion, you can have information

Making Calls – Convenience Functions41Step by StepStation controlled conferenceIn a station controlled conference you can include up to 8 internal and

Step by StepMaking Calls – Convenience Functions42Setting up a conferenceYou can set up a conference from any of the following types of connection:• s

Making Calls – Convenience Functions43Step by StepExpanding the conferenceAny member of the system conference can expand the conference by• calling an

Step by StepMaking Calls – Convenience Functions44Accepting a waiting call and adding it to the confer-enceIf you receive a waiting call during the co

Making Calls – Convenience Functions45Step by StepDuring the conferenceYou are taking part in a conference with 3 to 8 members and you wish to know ab

Step by StepMaking Calls – Convenience Functions46Entering commands with tone dialing (DTMF suffix dialing)After dialing a number, you can set tone di

Making Calls – Convenience Functions47Step by StepSystem-wide parkingOn the HiPath 4000, you can park up to 10 internal and/or external calls and take

Step by StepMaking Calls – Convenience Functions48Parking a call manually and then taking it at a later dateYou can manually park a call to your telep

Making Calls – Convenience Functions49Step by StepTaking a parked callVia the keypadn Lift the handset or use the speakerphone function (not available

Contents5Using call forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57Activating and deactivating forwarding

Step by StepMaking Calls – Convenience Functions50Parking is not possibleIf all the parking positions or the selected parking posi-tion are occupied,

Making Calls – Convenience Functions51Step by StepIf You Cannot Reach a DestinationCamping on a colleague’s callPrecondition: The internal party whom

Step by StepMaking Calls – Convenience Functions52Using HiPath 4000 as an intercommunication systemYou can voice call an internal HiPath 4000 user via

Making Calls – Convenience Functions53Step by StepSystem-wide voice callingFrom your telephone, you can voice call any internal user whose telephone p

Step by StepMaking Calls – Convenience Functions54Voice calling to a fixed destinationThe system code-number for "voice calling" + the desti

Making Calls – Convenience Functions55Step by StepA connection to the destination loudspeaker is set up immediately, if• there is no busy condition• t

Step by StepMaking Calls – Convenience Functions56The destination telephone's loudspeaker and micro-phone are automatically activated. . Two-way

Making Calls – Convenience Functions57Step by StepIf a group member presses the loudspeaker key or the relevant line key for the announcement, he or s

Step by StepMaking Calls – Convenience Functions58Call forwarding via code numbersThe following call-forwarding modes can be set up via codes:See Æ pa

Making Calls – Convenience Functions59Step by StepProgramming and activating call-forwardingn Lift the handset.p Enter a code number, say *51, (ask th

Contents6Making multiline calls . . . . . . . . . . . . . . . . . . . . . . . 75Using line keys . . . . . . . . . . . . . . . . . . . . . . . . . .

Step by StepMaking Calls – Convenience Functions60Switching off fixed call forwardingPress the key. The lamp goes out, call forwarding is switched off

Making Calls – Convenience Functions61Step by StepDelayed call-forwardingInstalled for the whole system by the service personnel. Requirements: Waitin

Step by StepMaking Calls – Convenience Functions62 : Confirm (used in US).p Enter the number of the destination. : Confirm.Call forwarding is activate

Making Calls – Convenience Functions63Step by StepChecking/deactivating call forwarding for another telephonePress the key. The lamp lights up.> :

Step by StepMaking Calls – Convenience Functions64Checking/deactivating call forwarding for fax, PC or busyPress the key. The lamp lights up.> : S

Saving Functions and Appointments65Step by StepSaving Functions and AppointmentsSaving individual speed dialing numbersYou can save a number on each o

Step by StepSaving Functions and Appointments66Appointments FunctionYou can program a timed reminder on your telephone to remind yourself of an import

Saving Functions and Appointments67Step by StepCancelling a saved reminder:Press the key. The lamp lights up.k Enter the service code.or> : Select

Step by StepMaking project calls68Making project callsExternal calls can be assigned to specific projects. Precondition: Project numbers (from 1 to 5)

Making project calls69Step by StepCall duration display (cost display)The call duration display is configured by the service personnel. The display sh

Contents7Calling a station directly. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93The lamp statuses of direct station se

Step by StepPrivate Sphere/Security70Private Sphere/Security Activating/deactivating do not disturbIf you do not wish to receive incoming calls, you c

Private Sphere/Security71Step by StepSuppressing your number on called party’s displaySuppression of the number indication only applies to the next ca

Step by StepPrivate Sphere/Security72Locking your telephoneYou can prevent unauthorized persons from using your telephone (and the telephone directory

Using Other Functions73Step by StepUsing Other FunctionsUsing a different telephonein the same way as your ownYou can log on to another telephone belo

Step by StepUsing Other Functions74With the display "Enter station no." or "Enter ID", you are requested to enter the PIN.Entering

Making multiline calls75Step by StepMaking multiline callsUsing line keysLine keys are configured by the service personnel. The station number of each

Step by StepMaking multiline calls76The different states of line key lampsThe lamp is not lit – the line is free and can be used.orThe lamp is lit – l

Making multiline calls77Step by StepTaking calls on line keysIf several calls are received at the same time, you can take the calls in the order in wh

Step by StepMaking multiline calls78Activating/deactivating ringerWhen you are making a call on a line, you may be dis-turbed by the ringing signals f

Making multiline calls79Step by StepDialing with line keysYour telephone can be configured with either automat-ic or selectable line seizure. The serv

Basic Usage Instructions8Basic Usage InstructionsThe optiPoint 410 economy/standard control panelPermanently assigned function keysfor basic, enhanced

Step by StepMaking multiline calls80Identifying the line usedIf several lines are seized at the same time, you can find out which line you are convers

Making multiline calls81Step by StepEnding a call on a line keyt Replace the handset.orPress the key that is lit.Adding another party to a line (confe

Step by StepMaking multiline calls82> : Select and confirm.> : Select and confirm.Bridging is now permitted.Preventing bridgingEven if the Pri

Making multiline calls83Step by StepHolding a call on a line key and retrieving itPrecondition: You have taken a call on a line key Æ page 77 or you a

Step by StepMaking multiline calls84Picking up a held callA colleague in an open-plan office has put a call on hold on a line key and requests you (ve

Making multiline calls85Step by StepStoring and activating a station fixed callforwarding destination for a linePrecondition: The telephone is in the

Step by StepMaking multiline calls86Cancelling the station fixed call forwarding destinationPrecondition: The telephone is in the idle state. A sta-ti

Making calls in an executive/secretary team (not used in US)87Step by StepMaking calls in an executive/sec-retary team (not used in US)Each executive/

Step by StepMaking calls in an executive/secretary team (not used in US)88Taking a call for the executive in the secretary’s officeWhen a call is rece

Making calls in an executive/secretary team (not used in US)89Step by StepExtending a call to the executivePrecondition: You have taken a call for the

Basic Usage Instructions9Step by StepHow to use this user guideThe operating procedures are presented in a logical sequence in the colored column. The

Step by StepMaking calls in an executive/secretary team (not used in US)90Taking calls for other executive/secretary teamsIf several executive/secreta

Making calls in an executive/secretary team (not used in US)91Step by StepActivating/deactivating call waiting for executiveAs the executive, you can

Step by StepMaking calls in an executive/secretary team (not used in US)92Using the call signal function If a call signal key has been configured on y

Making calls in an executive/secretary team (not used in US)93Step by StepCalling a station directlyPrecondition: DSS keys have been configured at you

Step by StepMaking calls in an executive/secretary team (not used in US)94Temporarity removing station from hunt group/adding station to hunt groupPre

Checking the telephone95Step by StepChecking the telephoneChecking its functionalityYou can test the functionality of your telephone. This in-cludes t

Step by StepChecking the telephone96Checking the assignment of functions to keysYou can check which functions have been pre-assigned to specific keys

Labeling, documentation and accessories97Labeling, documentation and accessoriesLabeling Key Fields (not used in US)You can chose from the following o

Labeling, documentation and accessories98Attaching a Station Number Label (not valid for US)Self-adhesive emergency number labels are also delivered w

Advice for users99Advice for usersCare of the telephone• Use either a damp cloth or an antistatic cloth to clean the telephone. Never use a dry cloth!